{"id":771,"date":"2025-11-14T20:16:21","date_gmt":"2025-11-14T20:16:21","guid":{"rendered":"https:\/\/bettermeetings.online\/?p=771"},"modified":"2025-11-14T20:16:22","modified_gmt":"2025-11-14T20:16:22","slug":"dont-have-a-meeting-until-proven-necessary","status":"publish","type":"post","link":"https:\/\/bettermeetings.online\/?p=771","title":{"rendered":"Don’t have a meeting until Proven Necessary"},"content":{"rendered":"\n

Tip<\/h2>\n\n\n\n

Only schedule a meeting when you know that asynchronous communication – shared docs, written updates, chat threads – is not sufficient.<\/p>\n\n\n\n

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Description<\/h2>\n\n\n\n

Most teams meet far more than they need to. The real problem isn\u2019t that meetings exist \u2014 it\u2019s that they\u2019ve become the default solution to every communication need. Before you add another block to everyone\u2019s calendar, pause and ask whether a meeting is truly the best fit.<\/p>\n\n\n\n

If your goal is to share information<\/strong>, an email, shared document, or recorded video update is usually better. People can consume the content at their own pace, add comments, and revisit the details later. Atlassian notes that routine status updates and recurring check-ins are prime candidates to go asynchronous, freeing up time for deeper work. (Atlassian: Meetings That Should Always Be Async<\/a>)<\/p>\n\n\n\n

If your goal is to collect feedback or brainstorm<\/strong>, consider an asynchronous discussion thread or a collaborative document where ideas can build over time. These formats reduce meeting fatigue and allow more thoughtful input from quieter contributors.<\/p>\n\n\n\n

To decide if a meeting is really needed, ask yourself these questions:<\/p>\n\n\n\n