Our Tips for Preparing your Meetings
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Time spent on preparation is returned double during execution
Make time to prepare each meeting. A 15 minute preparation for a 45 minute meeting is better than 0 minute preparation for a 60 minute meeting.
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Create a template to make your meeting invites more useful
Create a template in your calendar app and use it every time you send a meeting invite. The template will remind you of what you need to include to prepare your attendees.
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Make your invite answer What and Why
Put yourself in the shoes of the recipient and check that your invite answers the questions: Why are we having that meeting? and What is expected of me?
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Write an agenda that flows like a great book
When creating an agenda, think of each item as a step in a narrative that will culminate in achieving the intent of the meeting.
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Write the intent of the meeting in one sentence
Think of the intent of your meeting and write it down in one sentence.