If your meeting requires decision making, mark agenda items as either D (Decision) or C (Conversation). It tells people what kind of thinking you expect.

Start with async communication — only hold a meeting if real-time collaboration is the best (or only) way to move forward.

Frame your agenda items as questions. When attendees see questions, they begin considering answers, leading to faster and deeper engagement.

Meet individually with key people or small groups beforehand and bring the insights from these meetings into the larger session.

When planning your agenda, allocate 10-20% of the meeting time for wrap-up. Use this time to summarize key decisions, assign action items, confirm follow-up meetings, and ensure everyone is clear on next steps.