Tip

Summarize the meeting outcomes and send them to the meeting attendees a little while after the meeting has ended. That way the summary will not only serve as record for future reference, but also as a first reminder for attendees to follow through on the decisions made.

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Description

Creating a meeting summary is one of the most effective ways to ensure clarity and accountability after a discussion. Documenting key outcomes—such as decisions, follow-ups, tasks, and next steps—provides a reliable reference point and helps surface any misalignments that may only become apparent after participants have had time to reflect.

While many meeting organizers aim to send the summary immediately, waiting to distribute it can actually increase its impact. Drafting the summary right after the meeting ensures accuracy while the details are still fresh. Holding off on sending it, however, gives participants a mental break and then re-engages them at a strategic moment. When the summary arrives later, it pulls attention back to the meeting’s goals, reminds attendees of their commitments, and reinforces alignment.

This approach not only prevents the summary from being lost in the immediate post-meeting flurry of emails and tasks, but also strengthens follow-through by making the meeting’s outcomes more memorable and actionable.