Tip
Begin every meeting by stating the intent of the meeting, the agenda and what role is expected of the attendees. Confirm alignment on those meeting pillars or make adjustments before continuing.
Details
Starting a meeting with a clear introduction sets the tone for everything that follows. Even if the key information was already shared in the meeting invite, restating it ensures everyone is aligned from the start. The most important step is to clearly state the intent of the meeting—why everyone is there—and confirm agreement from participants. This shared understanding prevents misalignment and creates focus.
Next, walk through the agenda items and explain how one flows into the next, much like a story. This helps participants see the bigger picture and understand the journey the meeting will take. Finally, set expectations for participant behavior: whether you need active participation, deep discussion, decision-making, or simply attentive listening. By being explicit about these expectations, you empower attendees to bring the right energy and mindset.
A thoughtful introduction is more than a formality—it creates clarity, fosters engagement, and lays the foundation for a productive meeting.